Emails have transformed communication. Companies use them instead of letters, courier despatches and faxes. Emails are now the most popular means of sending and exchanging documents.
Yet this popularity has led to problems. Three-quarters of the business world's intellectual property is on emails. Companies must therefore manage email policy, security, backup, archiving, retrieval and legal compliance. They must also handle the different email systems and files. All this costs money.
Email Policy
Policy is critical. The moment you set up an email system, you run the risk of abuse. Personal emails, embedded website links, spam and viruses can disrupt communications and business.
Security and Backup
Security can handle some policy issues. But security must be constantly proactive. With so much confidential information held on emails, you need a system in which you can have complete confidence. And if disaster strikes, you want a backup process to restore emails without delay.
Yet this popularity has led to problems. Three-quarters of the business world's intellectual property is on emails. Companies must therefore manage email policy, security, backup, archiving, retrieval and legal compliance. They must also handle the different email systems and files. All this costs money.
Email Policy
Policy is critical. The moment you set up an email system, you run the risk of abuse. Personal emails, embedded website links, spam and viruses can disrupt communications and business.
Security and Backup
Security can handle some policy issues. But security must be constantly proactive. With so much confidential information held on emails, you need a system in which you can have complete confidence. And if disaster strikes, you want a backup process to restore emails without delay.
Archiving, Retrieval and Compliance
The sheer number of emails also means you need suitable archiving. Email storage systems must often cope with terabytes of data.
Furthermore, you can't reduce the pressure on storage by deleting emails. You may want to retrieve old emails for business purposes. And compliance with regulations means deletion is rarely an option for a number of years.
Different Systems
Finally, you must access and use different desktop and mobile email systems. If you don't, you restrict your company's ability to communicate across various message platforms.
Impact on Budgets
Managing the above can be expensive. Sending and receiving emails at the simplest level may be free, but you have to pay for email security, filing, storage and retrieval systems. And as email use grows, the greater the impact on your IT budget.
Management Solutions
Email problems boil down to complexity and cost. Mimecast is a unified email management system designed to address these two issues.
Mimecast uses SaaS-based technology. It pulls together email security, archiving, access, policy, backup and systems, and places them in the cloud. You gain complete control of your email. Complexity reduces, costs fall and risk is negligible.
Symantec Enterprise Vault is another solution. This provides a software-based intelligent archiving platform. You can manage, store, protect and retrieve data from multiple sources such as email and instant messaging systems. By centralising and integrating data, Symantec Enterprise Vault makes management easier for you and cuts your costs.
If email is eating up your budget, you need to review what your business is doing.
Steve Denby is Sales Director at LETN Ltd. Based in Reading, Berkshire, UK, LETN design and implement cost efficient infrastructure solutions using Leading Edge Technology.
Steve Denby passionately believes that the path to true business efficiency and competitive edge lies in the adoption of Leading Edge Technology.
http://letn.co.uk/
Article Source: Steve_Denby
Email is easiest way to communication. Also email marketing is very useful in every type of business. Due to this we can easily advertise product in markets.
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